8 Best Online Meeting Scheduler Tools, Apps & Software

Are you forgetting the online meeting time? Maintaining time is one of the main differences between success and failure. Forgetting and procrastinating things leads you to failure. You may postpone things to be done today to tomorrow as you forget to do them today. In order to remind you to do things, there are many apps and tools available.

In this article, I will let you know the list of 8 Best Online Meeting scheduler tools to be used to do your tasks on time which leads you to success in everything you do. You can also use meeting scheduler tools like online appointment scheduling software.

Best Online meeting scheduler tools you need to use

Video Tutorial

We Provided this Article in the form of a Video Tutorial for Our reader’s convenience. If you are interested in reading, skip the video for now and watch it after the completion of reading this article.

To get your important tasks done in time, then it is time to give up procrastination. Following and doing things on time is the key to success. So, we need to plan everything we need to do in time, and here are the 5 best meeting scheduler tools to help you out.

1. Zoho Meeting

Zoho Meeting Homepage

Zoho Meeting is advanced software that allows you to organize your business and confidential meetings securely. It is an easy-to-use software that comprises industry-level features and security to provide the best user experience. This is an application from a trusted company that never compromises in providing its best. You can avail of its free version and organize meetings for 60 minutes with 100 participants. Moreover, its premium plans are available at a very affordable price compared to other meeting software.

Highlights of the Zoho Meeting

  • Easy-to-use Interface
  • Maintains Industry-level security
  • Interactive web meeting features and tools
  • 24/7 Technical Support
  • You can integrate with the Zoho ecosystem
  • Available in an affordable price range


Zoho Meeting provides its services in a 14-day free trial and premium versions. The premium version is available in Meeting and Webinar modules and they are sub-divided into Standard and Professional. The pricing of each plan varies depending on the number of participants. The prices of all the plans are listed below according to the billing cycle.

  • Monthly Payment
    • Free
    • Meeting
      • Standard
        • 10 Participants – $2
        • 25 Participants – $4
        • 50 Participants – $5
        • 100 Participants – $7
        • 150 Participants – $8
        • 200 Participants – $10
        • 250 Participants – $11
      • Professional
        • 10 Participants – $3
        • 25 Participants – $6
        • 50 Participants – $9
        • 100 Participants – $12
        • 150 Participants – $14
        • 200 participants – $16
        • 250 Participants – $18
    • Webinar
      • Standard
        • 25 Attendees – $9
        • 50 Attendees – $17
        • 100 Attendees – $21
        • 250 Attendees – $24
        • 500 Attendees – $46
        • 1000 Attendees – $89
        • 3000 Attendees – $216
      • Professional
        • 25 Attendees – $19
        • 50 Attendees – $29
        • 100 Attendees – $35
        • 250 Attendees – $40
        • 500 Attendees – $77
        • 1000 Attendees – $149
        • 3000 Attendees – $360
  • Yearly
    • Free
    • Meeting
      • Standard
        • 10 Participants – $1
        • 25 Participants – $4
        • 50 Participants – $5
        • 100 Participants – $6
        • 150 Participants – $7
        • 200 Participants – $9
        • 250 Participants – $10
      • Professional
        • 10 Participants – $3
        • 25 Participants – $5
        • 50 Participants – $8
        • 100 Participants – $10
        • 150 Participants – $12
        • 200 Participants – $14
        • 250 Participants – $15
    • Webinar
      • Standard
        • 25 Attendees – $8
        • 50 Attendees – $15
        • 100 Attendees – $18
        • 250 Attendees – $20
        • 500 Attendees – $39
        • 1000 Attendees – $75
        • 3000 Attendees – $180
      • Professional
        • 25 Attendees – $16
        • 50 Attendees – $25
        • 100 Attendees – $30
        • 250 Attendees – $34
        • 500 Attendees – $65
        • 1000 Attendees – $125
        • 3000 Attendees – $300

2. Doodle

Doodle Homepage

Doodle allows you to mark important meetings as events in the Doodle Calendar. Events help you to remind yourself beforehand. You will not be missing even a single reminder. You can scroll through dates rather than moving forward and backward among pages. It allows you to create a public poll to know who is participating in the meeting. MeetMe app which is the advanced version of Doodle is a lot more than a meeting scheduler.

Doodle allows you to share your calendar with your contacts so that they will know when your free time is to attend meetings. The Premium version of Doodle allows you to set automatic reminders and share contact details with the one you want to share.

Highlights of Doodle

  • Enterprise-level security
  • Professional Interface
  • Easy to create/schedule meetings
  • Allows to collaborate with other meeting software


Doodle provides its services in Free, Pro, Team, and Enterprise plans. All these plans are billed on a Monthly and Yearly basis. The prices of all four plans according to the billing are listed below.

  • Billed Monthly
    • Free
    • Pro – $14.95 per user per month
    • Team – $19.95 per user per month
    • Enterprise – Contact Sales
  • Billed Yearly
    • Free
    • Pro – $6.95 per user per month, paid annually
    • Team – $8.95 per user per month, paid annually
    • Enterprise – Contact Sales

3. Calendly

Calendly Homepage

Head over to Calendly and sign in with your Google account. It is connected to Google Calendar and Microsoft 365 so that your meetings never conflict. It even allows you to attach the file that you want to discuss in the meeting so that attendees will have an idea prior to the meeting. All the invitees will get the reminder before the meeting starts and you can even maintain a convenient page mentioning the free time of your teammates. It allows you to avoid last-minute meetings and retains your privacy and control.

You can use its free service or the premium version for 8$ per month. This online meeting scheduler allows you to create the meeting and share the URL with the one whom you want to have in the meeting.

Highlights of Calendly

  • Simplified Scheduling
  • Easy to share the availability
  • Provides utmost security to each meeting
  • Allows Integration for best workflow


Calendly provides its services in Basic, Essentials, Professional, Teams, and Enterprise plans. These plans are available in Monthly and Yearly Billings. The prices are as shown in the below screenshot.

  • Monthly Billing
Calendly Monthly Billing
  • Yearly Billing
Calendly Yearly Billing

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4. Everytale

Everytale Homepage

Everytale is a secure digital platform for streaming and organizing events. Everytale hosts corporate events and features amazing educational videos. Accessible across the globe, Everytale allows content creators and event hosts to connect with thousands of people with a single click. This event-hosting platform is a robust tool with a diverse set of features. The most important feature is its adaptable payment functions powered by Stripe.

Highlights of Everytale

  • Easy to create events
  • Provides custom tools for more engagement
  • GDPR Friendly
  • Handle events for 100000+ Participants

5. Pick


Pick allows you to schedule a meeting on the go without wasting time. Create the URL for your meeting and share it with the one whom you want to meet. They will approach you via this URL when they are free. Pick allows you to schedule the meeting based on the availability of your invitees. All your invitees will get the event added to their calendar and they will be notified through mail. This online meeting software will allow you to block the time with the person you want to meet and work with irrespective of the email domain.

Highlights of Pick

  • Easy-to-use
  • Automatically adds events to the calendar
  • Allows you to integrate with Gmail and Office 365


Pick is available at a price range of $9 per month.

6. TimeBridge

calendar time schedular

Time Bridge scheduling tool works with single mail with the collaboration of Google Calendar, iCloud, and Outlook. You can black out the slots in which you are busy in some other meetings. You can set the TimeBridge in such a way that it notifies you before the 5 minutes of the meeting. This prevents us from revisiting the calendar for the next meeting. You can add notes to the meeting request so that reminders will pop up notes and you can have a quick glance at what the meeting is all about.

7. NeedToMeet

Nee to Meet

NeedToMeet is also one of the time scheduler software. You can create public polls to find free time using this scheduling tool. Based on the poll result, you can find the free time at which everyone is free to take up the meeting and you can get ready at that time. Making the poll public will let others know when the meeting is going to be and they can manage themselves better. It supports cross-platforms like Android and iOS systems.

Highlights of NeedToMeet

  • Custom URL
  • Calendar interface
  • Compatible with Android, iOS, and Windows
  • Completely Ad-free


NeedToMeet is available in four different plans, such as Free, Standard, Advanced, and Premium. The Prices of all plans are listed below.

  • Free with all features – 14-day free trial
  • Standard – Free
  • Advanced – $12/year/user
  • Premium – $19/year/user

8. Sprintful

Sprintful Homepage

Sprintful is a flexible scheduling app that comes fully integrated with all the mainstream third-party systems in use today, including Google Calendar, Zoom, Slack, and more. Use it to give your clients the option to skip receptionists and self-schedule their appointments. Since it’s synced with your calendar, you get an automatically updated schedule to always stay on top of your upcoming meetings. Other quality features include online payment, automated reminders via email and text, and video conference scheduling with your team for optimal management.

The wide range of features and scalable options available at affordable rates make Sprintful a formidable scheduling software. You can get invitee engagement reports, book one-on-one or group meetings, and block booking days per your need. The app also lets you customize the interface fully according to your brand image to ensure a seamless, high-quality customer experience throughout. Use the free trial option and assess the benefits on offer for yourself today!

Highlights of Sprintful

  • Easy-to-use
  • Allows to integrate with popular meeting software
  • Perfect for small teams


Sprintful is available in four different plans, such as Basic, Professional, Business, and Enterprise. The prices of all plans are listed below.

  • Basic – $9/month
  • Professional – $19/month
  • Business – $49/month
  • Enterprise – Contact Sales

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Meeting Scheduler plays a major role in arranging and organizing meetings and webinars in an organization. Try all the above-provided meeting schedulers and choose the best one that suits you best. If you are looking for a meeting scheduler at an affordable price, then we suggest you go with Zoho Meetings.

I hope this tutorial helped you to know about the 8 Best Online Meeting Scheduler Tools, Apps, and Software. If you want to say anything, let us know through the comment sections. If you like this article, please share it and follow WhatVwant on Facebook, Twitter, and YouTube for more Technical tips.

8 Best Online Meeting Scheduler Tools, Apps, and Software – FAQs

Is Calendly better than Google Calendar?

Calendly wins in the pricing category because the free version offers more powerful appointment booking functionality than Google Calendar.

Is Calendly safe?

All connections from the browser to the Calendly platform are encrypted in transit using TLS SHA-256 with RSA Encryption.

What is Zoho Meeting?

Zoho Meeting is a secure online meeting platform and webinar solution that helps people find new ways to collaborate and work remotely with efficacy.

Is there a free meeting scheduler?

Schedule meetings and appointments in Google Calendar is a fast, modern way to schedule every meeting.

What is a Meeting Scheduler?

A Meeting scheduler is software that helps you set the time and location for meetings and appointments.

1 thought on “8 Best Online Meeting Scheduler Tools, Apps & Software”

  1. There seems to be 3 types of schedulers. One is scheduling one-on-one appointments with me. Second is finding a meeting time but with fixed time slots. Third and what I can’t find is finding a common meeting time for multiple people over a range of possible times. For instance out of the time period 9AM to 5PM please mark off when you are available for 90 minutes. Some people may mark off 9AM to 12 noon, someone else may mark off 10:15 to 2PM. In the overlap I’ll find a 90 minute common period and it might be 11:30 to 1PM. ScheduleOnce used to do that but they have switched to an appointment model.



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