Most Essential Features & Requirements for Human Resource Management Software

The field of human resources management benefited greatly from implementing software tools. After all, the success of any company depends on the people working in it. These tasks are vital: to pick the best employees, motivate them and make involved, track their progress, and encourage them. And it suggests collecting and analyzing tons of information from different sources along with in-depth studies of the employees’ interactions.

It becomes increasingly sophisticated for even small teams, let alone larger businesses. Besides businesses grow (otherwise, they decline), and the work of the HR manager offers new challenges every day. Specialized tools, like those developed by JatApp, come in handy. Their first and foremost purpose is to rid the managers of the routine tasks that consume most of their time. But they also help the managers improve all their efforts and achieve much better results.

If you are seeking a new HR software program to support your HR processes or want to replace an existing one with a more powerful alternative, you should start by understanding the requirements for that software.

Human Resource Management software requirements: what you need from the HR tools

Professionally designed software should ease the lives of HR managers and all other employees. The answer to the “what is HR software” question is too general – it includes everything from a small dedicated app targeted toward specific tasks to a comprehensive human resource management system with many dozens of features.

The good news is, no matter which type of HRMS solution you need, you will get the right tool. There are both ready-made solutions developed by IT leaders and custom platforms designed for the demand of your business. Here, the challenge is to get a solution matching your demands precisely, and those demands vary for each particular company.

Factors to consider when developing your requirements for the HR software

The solutions brought by the most prominent HRMS software development teams vary in functionality, but they all have to ensure the following qualities:

  • One platform to store the data from different departments – employees’ hiring, payroll, work time tracking, etc.
  • Data security must be guaranteed is a must because HR systems contain sensitive information.
  • Scalability is necessary as your staff will grow, and the HRMS functionality must fit the new demands.
  • Data analytics should provide reliable metrics to evaluate staff performance and the HR manager’s efforts.

In your considerations, focus on the business needs and processes of the company. You need to be sure that the new software functionality will improve the overall performance and productivity, and that it will meet the security demands of complex infrastructures. And while your company may set specific requirements for the tools, most businesses need some fundamental features that must be present in the software.

Document Management

Document Management

The HR management software must provide a directory to keep the employees’ data. The data usually includes personal and payment information, salary information, job history, disciplinary history, performance feedback, etc. Also, this module should include the knowledge base of the company’s documents. It is crucial to specify the data access level to determine which data is available to all employees, and which information is for the authorized person only.

Recruiting Management

Hunting and hiring new employees are the HR manager’s direct duties. The HR software should streamline these processes by automating tasks. It includes automated job posting and handling the candidates’ applications, communication channels, career pages and portals, and so on.

Performance Management


One of the deciding factors in software human resources management is the possibility to monitor the employee’s performance. There should be productivity evaluation, feedback collection, coaching and education programs for employees, appraisal reports, etc.

Benefits Management

Benefits analytics and assessments are among the key requirements for professional HR software. It should provide detailed information about the conditions of obtaining those benefits too. The employee should have access to this section and understand what they may expect to obtain, and how.

Payroll Management

The human resource department is responsible for financial management. The system you’ll order from the HR software development company should be able to calculate salaries, bonuses, commissions, and stock. It has to include the compensation management rules and update them, handle the compensation plans, manage taxes, etc.

Attendance Management

The software has to track the employees’ attendance, absence, and work time. Advances HRMS platforms also schedule work activities across different departments and projects and notify the employees engaged about any changes. These software modules usually include timesheets that allow for smooth time and time-off tracking.

Professional Self-Development

The policy of encouraging employees’ self-development is mandatory in many companies. The HRMS platforms also include dedicated modules where the HR managers can plan, schedule, and track training for employees and provide them with educational courses developed in the company or purchased from third-party educational platforms.

Employee Engagement

One of the crucial requirements is the feature to maintain employee loyalty by evaluating their engagement. This aspect has become more essential since the global pandemic and mass switching to remote work. Thus, HR managers faced new communication challenges to support the employee’s well-being and provide them with timely feedback on all requests. In practice, it should be the area for the HR department and the employees to communicate effectively. Custom HRM systems provide such functionality.

Reporting Module


The UI of the HR management platforms provides handy dashboards with key metrics to evaluate different aspects of the business at a glance. Besides, managers should be able to get detailed and comprehensive reports on all aspects that interest them to evaluate the actual performance and plan further measures and activities.

These are the basic features that all quality systems for HR management should provide. The standard HRIS software prices suggest covering all such demands. However, your goal is to determine additional requirements specific to your company too. It is not about the number of features available in the software.

The HRMS platform is a tool that is efficient when you apply it correctly. Thus, you need to understand how the software powers add to your work processes, and how they will influence them and help the employees realize themselves. The precision and the actuality will be the priority.

I hope this tutorial helped you to know about the Most Essential Features and requirements for Human Resource Management Software. If you want to say anything, let us know through the comment sections. If you like this article, please share it and follow WhatVwant on Facebook, Twitter, and YouTube for more Technical tips.

Most Essential Features and requirements for Human Resource Management Software – FAQs

What are the essential requirements for human development?

Human Resource Development includes such opportunities as employee training, employee career development, performance management and development, coaching, mentoring, succession planning, key employee identification, tuition assistance, and organization development.

What are the 4 core HRM systems?

The four core HRM Systems consist of 1) recruitment, selection, and placement; 2) learning and development; 3) performance management, and 4) rewards and recognition.

What is the main purpose of HRIS?

An HRIS helps companies organize and manage people-related data including Employee demographic information like birth date, gender, contact information, and more. Employee job information like a manager, department, pay rates, and more.

What software is used for HRIS?

The best HRIS software is BambooHR. This solution houses five components in one platform: onboarding, hiring, culture, compensation, and people data and analytics.

What is software human resource management?

An HRMS, or human resources management system, is a suite of software applications used to manage human resources and related processes throughout the employee lifecycle. An HRMS enables a company to fully understand its workforce while staying compliant with changing tax laws and labor regulations

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